Each person has their role either in daily life or work. As well as the shipping agency.The role of a shipping agent organizing a pilot, tugs and linemen who will help bring the shipinto the port. The shipping agent ensures that a ship has the necessary berth in port and thatall required paperwork, including customs paperwork, is completed.When a ship arrives in port, the shipping agent’s role includes bringing mail and localcurrency for the ship’s crew. The shipping agent organizes the supplies needed for a ship’screw to survive on the next leg of a journey.Shipping agent have some responsibilities for organizing the cargo to be carried by aship and for making sure the necessary paperwork is completed for a ship to leave port.ashipping agent may pay bills on behalf of the ship’s owner when the ship departs from port. Another roles of shipping agents are ensuring a berth for the incoming ship, arrangingfor the pilot and the tugs if necessary, drawing up the documents for the customs andharbour services and assisting the master in making the necessary contacts with the localauthirities and the harbour authorities.Besides, arranging for the necessary ship fresh water or provisions, arranging for thenecessary doctor for the crew any medical assistence, arranging for storage bunkers if theseare needed and arranging for the necessary repairs alsothe roles of shipping agents. A shipping agents coordinate the arrival and launch times with the ship’s schedule,synchronizing vendor request, arrival dates and needs or directions from the pilot or captain. A ships’ needs while in port are arranged and coordinated through the ship agent. The agentis responsible for maintaining a formal schedule, disseminating information to involvedparties and creating an in or outboard the personnel resources required on vessel forscheduled pick-ups or offloads and is contact for any certified signitures. A ship agent should know all shipping regulations for all ports, ensuring compliancewith international shipping regulations, safety practices and policies of the ship's owner. Theagent should also know all applicable publications containing regulations and certifyingauthorities. Agents should maintain copies of all documents, including bills of lading, andinsurance and inspection certificates. A ship agent is available during arranged hours for communications involving theship's owner. The agent is also the point of contact for all stakeholders, crew and portauthorities, serving as the ship's main liaison while in port. These communication dutiesinclude cultivating various relationships at port with appropriate agencies, as well as fulfillingcommercial and public relations needs. Communications should be recorded in a ledger forreference. On-call and extended hours are often required.Besides, a ship agent must canvass cargo to be carried by theprincipal’s vessel andalso collect all freight due and to remit the freight collected less communication due to agentsto the principal. A ship agent also must prepared all the shipping documents requires.Example is the bill of lading, delivery orders, arrival notifcations freight invoices and cargomanisfests.
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